Etiquette rules and tips taht are the most effective? Some great virtual meeting etiquette tips:
Even if you’re not working remotely full-time, a whooping 70 percent of people around the world work remotely at least once a week. This means that even if you’re in proximity to your colleagues, there may be days when the meeting doesn’t take place in a conference room. This is where virtual meeting etiquette becomes important for everyone.
Virtual meeting are where attendees can participate in the meeting without having to actually together. For a virtual meeting to be successful we first had to create a strong culture with our virtual team, as well as learning the proper virtual meeting etiquette.
Listen to the participants.
They won’t have a problem telling you if the meeting is necessary or not. You may be able to cover everything you want to discuss via email.
Keep the meeting short and concise.
There’s no need to have a meeting that’s longer meetings then scheduled. Assign a facilitator to make sure that the meeting stays on-track.
Schedule a start and end time.
Do not extend your meeting time. Don’t change the times at the last minute. Stick to the schedule.
Prepare an agenda.
When you have your agenda ready — send it out — along with any other relevant materials, to participants in advance. This will define the goals and purpose of the meeting, which in turn, will keep everyone engaged.
Make sure everything is working properly.
If you’re calling into to a teleconference, call and login at five-minutes prior to the meeting to make sure it’s up and running. If hosting a video conference, do the same. This way you aren’t starting a meeting late because the tech isn’t working properly.